ROTARY PROTOCOL AND DECORUM
Every Rotary Club has to organize a number of functions and meetings. There is certain protocol to be observed to recognize dignitaries to show them love and respect of the organization. A proper observance of protocol enhances the prestige of the concerned Club and also brings decorum.
Few hints on Protocol are given below:
1. Any Rotary Club meetings should be presided over by the President of the Club. The meeting should be called to order by the President and not by the Master of Ceremonies.
2. Any Rotary District meeting will be presided over by the Serving District Governor. He will call the meeting to order.
3. The protocol to be observed in order of precedence of greetings is District Governor, Past District Governors (seniority wise), District Governor Elect, District Governor Nominee, District Officer, Sewing Presidents, Past President President-Elect and so on.
4. The general rule is current position takes precedence over past position; past position takes precedence over future position. Accompanying spouse will have the same rank.
5. Once Protocol is observed in a meeting initially, the subsequent speakers need not repeat the protocol. This will help save time and also avoid possible foul up of Protocol.
6. lf the Mayor or the First Citizen of the town is present in a meeting, he should be invited to the dais and should be recognized first.
7. In any Rotary meeting if the serving Governor is present as the Chief Gust, he should speak last. After the speech of the Governor there should be no further speeches. The items after his speech should be acknowledgement, announcements and Vote of Thanks.
8. During the official visit of the Governor to the Club, there should be no other Chief Guest, Governor being the only one. Clubs are discouraged to have more than ONE Chief Guest at the installation function or such other Rotary function or during Governor's Official Visit.
9. Rotary Club meetings (except training or informative sessions), irrespective of whether they are regular meeting of the club during Governor's visit should be concluded, as far as possible, within one hour. Clubs are advised to finalize such programme in consultation with their respective Assistant Governors.
10. Care should be taken to ensure that in standards and values of Rotary are not diluted or compromised at meetings. As a service organization austerity in our conduct and sincerity of purpose should be in tune with our social roles.
11. The function of Master of ceremony, if at all necessary, should be limited only to announce the items of the agenda to be followed. He/She is not expected to make comments on the speeches or assure anything on behalf of the club, which should only be the prerogative of the presiding officer; Presiding officers should not devalue themselves by allowing master of ceremonies to take over the proceedings and themselves observing a secondary role.